When you are in charge of an event, there are so many details to take care of. From publicizing and recruiting people for the event to arranging logistics and security services in Denver, there is more to plan than one person can reasonably manage alone. When planning an event, it is important to establish a committee and a master plan. Following are five areas to consider when creating a master plan:
· Main goal and objectives
· Administrative functions
· Venue and logistics
Main Goal and Objectives
Even if the event is an annual affair, and you think that everyone knows why you are holding the event, it is still important to review the main goal and make sure everyone is on the same page. If you don’t have a clear goal, then your committee should define it before you move on. A main goal and objectives are the foundation for every decision that will be made.
Each event should have an individual appointed to handle all the administrative functions, otherwise, there is too much chaos. The administrative functions include such things as tracking contact information for participants, staff, and guests as well as tracking the budget, coordinating with vendors, etc.
You can have a fabulous race or concert planned, but if no one comes, it will fail. When you think about a committee chair over publicity, consider someone who is familiar with many different styles of publicity. Depending on your target audience, you should consider using both traditional methods and online methods of delivering your message.
From large community races to small PTA carnivals, all events can benefit from sponsors. Not only do sponsors help fund the event, but they can offer great services such as publicity, participants, judges, volunteers, and so forth.
Venues and Logistics
There is more to consider when arranging logistics than simply which building is available on the date you have selected. For example, you need to consider such things as how expensive the location is to rent, the atmosphere it provides, parking for your guests, alternative resources for outdoor events in case of inclement weather, and security services in Denver.
*This is a guest post provided to LIFE AS A WAHM for its readers.
*Image source: David Castillo Dominici at FreeDigitalPhotos.net